Project Operations Coordinator in Fremont, CA at Whitlock

Date Posted: 6/18/2018

Job Snapshot

Job Description

We are looking to add an experienced administrative and organizational professional with a desire to grow professionally. The Project Operations Coordinator will support the Technical Operations Manager in scheduling technical resources and coordinating project logistics, maintaining fleet information, actively participating in production meetings, and managing subcontractor schedules and invoices. The Projection Operations Coordinator will support the Business Operations Analyst in forecast and budget reporting, monitoring internal costs, reporting on resource utilization, and reviewing project job costing and project budgets. customer service and financial skill sets.  Advanced Microsoft Excel skills are required, along with a strong comfort level with Microsoft Word, Outlook and other general computer programs.  The successful candidate will require good math and problem solving skills as well as an understanding of our best practices and procedures.

The Project Operations Coordinator’s responsibilities include forecast reporting, monitoring interbranch charge-backs and internal cost, maintain fleet information, project entry, receipt coding, coordinating travel as well as managing project timelines and scheduling.

 Whitlock is a video collaboration company that provides strategy, management, technologies and support to the world’s largest and most innovative businesses. We believe face-to-face collaboration creates stronger relationships and makes way for both business and personal success. What we give to a customer is the ability to connect, work together and share ideas with a reliable video experience. Whatever you’re trying to do, and who ever needs to join in, we’ll help you share it with the world.

Our company promotes and rewards client-focused behavior, entrepreneurial thinking, teamwork, integrity and a passion for success.

Required Skills
  • Exceptional organizational and problem solving skills
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook, SharePoint, Skype for Business, etc.)
  • Experienced in coordination and scheduling
  • Ability to multi-task is imperative
  • Familiarity with analysis and basic reporting
  • Exhibit a strong sense of teamwork and inclusiveness
  • Must be a self-starter, motivated, innovative
  • Adaptability and ability to work under pressure
  • Excellent communication skills
  • Any audio-visual industry experience is a definite plus, but not required
  • Previous Accounting experience preferred
Required Experience
  • High School education is a minimum. College or technical training preferred.
  • Minimum of 2 years experience in an office environment or technical environme